Leadership Team

• Create and distribute FIS’s Distance Learning Plan, or DLP

• Establish clear channels of communications between faculty, staff, families, and students in the event of this DLP being activated

• Support faculty and students/families shifting to a distance learning environment

• Help teachers implement DLP and ensure high-quality learning experience for all students

Divisional Offices

• Support all teachers and teams in the implementation of FIS’s DLP

• Answer parents’ e-mails and forward to appropriate individuals when necessary.

• Be in consistent communication with divisional principals

• Be aware of all aspects of the DLP so that you can answer as many questions from parents as you can and work as a filter when disseminating information or forwarding email.

Primary School Homeroom Teachers

• Use Seesaw and Zoom as our main distance learning systems.

• Work together with the grade-level team to ensure consistency and a shared workload via Zoom or Google Hangouts.

• Post one message to Seesaw by 9:00 each day that explains the day’s learning focus, learning engagements and required student response.

• Be available to students online during regular school hours.

• Remain flexible, responsive and positive. Students will be affected by the closure in different ways and will need us.

• Maintain regular communication with families based on essential communication agreements in consultation with the divisional principal.

• Provide opportunities for students to engage in whole class live sessions via Zoom once per day to connect with each other and maintain relationships.

• Be aware when creating learning activities of the support and resources that parents will need to provide.

• Keep track of students who have submitted documentation of learning engagements, viewed videos and participated in live sessions.

Primary School Counselor

• The counselor will regularly check in with students and families who may need additional support.

• The counselor will propose PSE related lessons for inclusion in grade-level plans.

Primary School Specialist Teachers (German, Art, PE, Music, Library)

• German, Art, PE, Music teachers and the librarian will develop learning engagements for their specialist areas.

• They will post learning engagement options for the week via Seesaw.

Primary School Learning Support (LS) Teacher

• The learning support teacher will provide differentiated lessons for students with a LS plan.

Primary School English Language Acquisition (ELA) Teachers

• ELA teachers will provide differentiated lessons for students in collaboration with grade-level teams.

• ELA teachers will communicate regularly with students on their caseload and/or their parents to ensure success with distance learning

Primary School Teaching Assistants

• Communicate regularly with classroom teachers to identify ways to support students and contribute to the DLP

• Assist grade-level communication to parents and student

• Engage in professional development as assigned by the principal or assistant principal.

Primary School Team Meeting Schedule

Team meeting times are 11:00-12:00

• Grade 1 - Monday

• Primary Grade - Tuesday

• Pre-primary - Wednesday

• First Steps - Thursday

• Specialists - Friday

Elementary School Homeroom Teachers

• Use Seesaw as our main distance learning system.

• Work together with your team so that there is consistency and a shared workload via Zoom or Google Hangouts.

• Post one video to Seesaw by 9:00 each morning that explains the day’s learning focus, mini lessons, and learning engagements.

• Be available to students online for regular school hours.

• Embrace flexibility, responsiveness and positivity. Students will be affected by the closure in different ways and will need us.

• Maintain regular communication with families. Decide with your team about essential communication agreements and seek consultation of your divisional principal.

• Provide an opportunity for students to check in with them in a whole class live session via Zoom once per day. This will give them a chance to connect with each other and maintain a sense of relationship.

• Develop detailed learning activities for students that they can work on independently. It’s key that homework doesn’t assume that the parents take on the role of the teacher.

• Keep track of students who have submitted documentation of learning engagements, viewed videos and participated in live sessions.

Elementary School Specialist Teachers

• *All specialist teachers follow the expectations in the homeroom teacher section and use the below framework to plan for learning.

• P.E , Music and Art teachers will post one lesson video a week for students. These will be intentionally planned to occur on different days to balance out the work students are asked to complete in one day.

• Post TIC TAC TOE learning engagement options for the week via Seesaw. All learning engagements will be detailed and keep in mind that the lessons may need to temporarily deviate from the current curriculum mapping. IE: If PE is doing parkour, they may need to provide options like yoga on the TIC TAC TOE chart, for example.

Elementary School German Teachers

• *All German teachers follow the expectations in the homeroom teacher section and use the below framework to plan for learning.

• German teachers will post two videos a week to Seesaw; one on Tuesday and one on Thursday, that explains the lesson’s focus and learning engagements.

• Teachers will post work for the day via Seesaw each Tuesday and Thursday morning by 9:00.

Elementary Learning Support Teachers

• *All LS teachers follow the expectations in the homeroom teacher section and use the below framework to plan for learning.

• Communicate regularly with the subject or classroom teachers who teach the students on your caseload

• Help subject or classroom teacher differentiate lessons and activities for the students on your caseload

• Communicate regularly with students on your caseload and/or their parents to ensure they have success with distance learning

• Provide supplementary learning activities for students on your caseload who may benefit from additional practice to close academic and curricular gaps

• LS teachers will post two videos a week to Seesaw; one on Monday and one on Wednesday, that explains the lesson’s focus and learning engagements.

• Teachers will post work for the day via Seesaw each Monday and Wednesday morning by 9:00.

Elementary ELA Teachers

• *All ELA teachers follow the expectations in the homeroom teacher section and use the below framework to plan for learning.

• Collaborate with homeroom teachers to support them in differentiating DL for any ELA students who may need this.

• Communicate regularly with students on your caseload and/or their parents to ensure they have success with distance learning

• ELA teachers will post two videos a week to Seesaw; one on Monday and one on Wednesday, that explains the lesson’s focus and learning engagements.

• Teachers will post work for the day via Seesaw each Monday and Wednesday morning by 9:00.

Elementary Teaching Assistants

• Communicate regularly with classroom teachers to identify ways you can support students and contribute to this DLP

• Assist with your grade-level teams communication plan to parents

• Engage in professional reading as assigned by the principal or AP.

Elementary Counselors and Student Learning Coaches

• We have grouped these teams for our DLP to provide continuity of services for our students with high needs.

• The SLC team will divide their caseloads and schedule Zoom check-ins with students.

• These sessions will be structured as check-ins and could also include the family if necessary. At this time, strategies could be shared and a chance to maintain relationships

• Our Counselor will schedule check-ins with all students on her caseload that have profiles of anxiety, depression, behavioral needs or emotional needs

• Our Counselor will be available for any students who begin to experience emotional distress in a DL situation. She will set up time to meet with students and their families via Zoom who request

Elementary School Librarian and Assistant Librarian

• Our library team will work with students and teachers prior to a school closure to ensure a system is in place for a pre-closure mass sign out of books

• They will look at the curriculum calendar to see what books might be needed for students in their units of study

• This team will be able to offer optional live read alouds for students daily via Zoom

Primary and Elementary School Cross Divisional Faculty (PYPC/Instructional Coaches/Outdoor Learning/Science

• These faculty members will support by developing distance learning options for grade levels to use in their planning that are connected to units whenever possible

• These individuals may be asked to offer live read alouds connected to their subject areas for students to attend via Zoom as optional activities

• These individuals will be available to meet via Zoom or google hangouts with teams for planning (according to their normal team planning time)

Elementary School Team Meeting Schedule during DLP

• Homeroom meeting times are from 13:00-14:00

  • Grade 2 - Monday

  • Grade 3 - Tuesday

  • Grade 4 - Wednesday

  • Grade 5 - Thursday

  • German - Friday

• ELA, Counselor, LS and Specialists meeting are from 14:00-15:00

• ESL - Monday

• Counselors - Tuesday

• Learning Support - Wednesday

• Specialists - Thursday (Note that specialists have the option of joining team meetings as they occur an hour prior to their meeting)

Upper School Teachers

• Plan and deliver learning experiences according to the normal teaching schedule

• Ensure that learning expectations and approaches to learning are being addressed in their lessons

• Collaborate and communicate with grade-level teams (Zoom, Google Tools) to ensure that there is some consistency in student experience

• Use the cover sheet and playlists found on Upper School Distance Learning Page to ensure that expectations are reasonable and clear

• Use the Learning Management System you regularly use (either Powerschool or Google Classroom)

• Where relevant, utilize Zoom video for synchronous group discussions and screencasts to explain key topics

• Conduct assessments at appropriate times

• Be available at regular times for student questions or conferences

• Regularly review available PD resources to optimize student learning experiences in an extended online environment

US Homeroom Teachers

• Use virtual platforms (Zoom, Google Classroom) to conduct advisory check-ins with students in their cohorts weekly US Learning Support Teachers

• Learning Support teachers will meet at least once per cycle to ensure that accommodations are being met

• Support students in advocating for their needs

• Liaise with classroom teachers as needed regarding their students

Personal & Academic Counselors

• Serve as liaison for communication with students/families in crisis

• Maintain bank of social-emotional lessons

• Tailor recommendations to the specific crises: Does the time of year affect the planning? Do the events of the crisis require any special handling? And what are talking points for teachers or advisors?

• Host Office Hours at set times for students to access counseling sessions virtually

• Students, parents, and guardians encouraged to schedule these meetings as needed

• Administer wellness surveys to gather data on student well being

College & Career Counselors

• Evaluate timeline for graduation requirements, class credit, and external testing deadlines

• If needed, help students locate testing centers near them for external testing

• Host Office Hours at set times for students to call in and access support virtually

• Encourage students, parents, and guardians to schedule these meetings as needed

Librarians

• Collaborate with colleagues to find resources for high-quality distance learning experiences and research

• Regularly check in with subject and classroom teachers to identify ways to support their design of distance learning experiences

• Maintain and update online library site for obtaining resources

• Be available for teachers and students as needed for support

US Interns

• Communicate regularly with subject teachers to identify ways you can support students and contribute to this DLP

• Monitor student learning and provide feedback to students, as requested by the departments you support

Tech Support Team

• Review and develop how-to tutorials, ensuring teachers, students, and parents have the necessary manuals to excel in a distance learning environment

• Continually monitor the needs of teachers, students, and parents and troubleshoot their challenges, as needed

• Be available in person or remotely to provide on-demand tech support help

• Audit usage to identify students or parents who may be unavailable or out of reach